🤝 HBIDA Fall Conference 2025
Exhibitor & Sponsor Information Packet (FAQs)
📅 Saturday, September 20, 2025
📍 University of St. Thomas – Center for Science and Health Professions (CSHP), Houston, TX
❓ Frequently Asked Questions
💼 Who attends the HBIDA Fall Symposium?
The conference brings together educators, academic language therapists, administrators, parents, and advocates who are passionate about structured literacy and supporting students with dyslexia and related learning differences. Exhibiting at HBIDA gives your organization meaningful exposure to a targeted, mission-aligned audience.
📍 Where is the symposium being held?
The symposium will be held at the:
Center for Science and Health Professions (CSHP)
University of St. Thomas
Houston, TX 77006
Parking is available in the Moran Parking Garage at 3807 Graustark St.
Directional signage and check-in details will be sent to all confirmed vendors in advance.
💲 What are the exhibitor options and updated rates?
| Exhibitor Type | Cost | Includes |
|---|---|---|
| For-Profit | $200 | 6′ table, 2 chairs, 2 meal passes, program listing |
| Non-Profit | $125 | Same as above |
| In-Kind Donor | Free | With approved donation of goods/services (e.g., raffle item, tote inserts) |
⭐ What are the sponsor opportunities?
| Sponsor Level | Cost | Benefits |
|---|---|---|
| Mission Partner | $250 | Exhibitor table, logo in program, verbal recognition during event |
| Event Sponsor | $500 | All of the above + program highlight + priority placement |
| Title Sponsor | $1,000+ | Premium recognition, speaking opportunity, branding across all materials |
🔌 What is included in my exhibitor space?
- One 6-foot table
- Two chairs
- Two meal passes
- Listing in the printed conference program
- Access to free guest parking
- Opportunity to contribute materials to attendee bags
🕖 What is the vendor setup time?
Vendor setup begins at 7:00 AM on the day of the conference.
All exhibitors must be fully set up by 8:00 AM.
Event doors open to attendees at 8:30 AM, and we encourage all vendors to be ready early to engage with morning arrivals.
📦 Can I ship materials in advance?
Yes! You may ship materials in advance to:
University of St. Thomas – Mail Room
Attn: HBIDA Fall Conference / [Your Organization Name]
4201 Graustark St.
Houston, TX 77006
Please ensure shipments arrive between September 10–17 and clearly include the name of your organization.
🔌 Will electricity or Wi-Fi be available?
Basic campus Wi-Fi is available. If you require electricity at your table, please indicate this on your registration form. Extension cords and power strips will not be provided.
🧾 How do I register and pay?
Complete the online registration form here:
👉 Register here
You will receive an invoice by email following registration. Payment is required to reserve your space.
🗓️ What is the deadline to register?
Vendor and sponsor registration closes on Friday, August 29th, 2025, or when all spaces are filled.
💬 Who can I contact with questions?
Angie Maxey
Conference Committee Chair
📧 Gonzalea@stthom.edu
📞 281-804-7734
Thank you for partnering with HBIDA to promote evidence-based literacy and educational access for all students!
Houston IDA 